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The Cost to SMBs of Not Implementing a Marketing Automation System

By Maria Pergolino on June 2, 2009

Recently, I read an article about the Ten Small Business Lead Nurturing Tools after a search on Twitter Search. I found the title curious, since I only use one lead nurturing tool, and upon reading the article realized that many small and medium (and even large) companies are purchasing anywhere from 2-10 tools to do what one marketing automation system can do.

It made me think how hard it must be for a small business to operate when having to use so many different systems. Using different tools for email, landing pages, lead scoring, and auto-replies causes inefficiencies from time lost during vendor discovery and selection and the time to duplicate information in multiple systems. In addition, there is value lost from not having the different systems talk to each other. Then I thought about the literal cost small businesses faced when using multiple tools, since it must get expensive to use so many, and how much use of the tools must be wasted because of the time it took to do a separate program in each one.

In days past, when all that was available to small companies was piecemealing these types of systems together or using a large enterprise system with costs upwards of $15,000 a month (or more), I understood the need for this time consuming approach. But now, after using products like Marketo that start at less than a sixth of that cost, I realized that the time for this effort is gone.

Even if the cost for a holistic marketing solution is slightly more than a small or medium business’s current solutions, which is often not the case, the benefit from the integration should prove its return many times over very quickly. This is because the real power in these tools is not in the ability to score, email, or auto-reply, but instead, from the ability to see all the actions of the prospect, and how they interact with you, and then be able to adjust your message (and timing of that message) to them based on their previous actions. When using multiple systems this is impossible, which makes all marketing decisions based off of them in the future risky since the marketer isn’t working on complete data.

As we are almost half way through 2009, I encourage marketers to look at what they have spent on utilizing multiple systems and what return was achieved from all this time and cost. Now compare those costs to the cost of utilizing a marketing automation system. Add in the additional benefit of not having to interact with IT constantly to make landing pages, and the savings from having to hire a designer every time you want to create an email. When you look at the additional return your organization will achieve because of the increase in sales and the ability to shorten your sales cycle and reduce sales efforts, it is easy to see why you should immediately implement a marketing automation solution.

  • http://www.karlahaley.net Karla Haley

    Hi Maria,
    You hit the nail on the head in terms a major ROI argument for marketing automation (MAT). Your comment about MAT replacing “2-10 tools” probably understates the issue. As an illustration, here are the places contact and prospect data can be stored in companies and departments of all sizes:
    1. Outlook (contacts and email)
    2. Access (or similar database tool)
    3. Excel (or spreadsheets)
    4. Powerpoint (charts)
    5. Bookkeeping system
    But let’s not forget the newer online and SaaS tools that hold valuable response and contextual user information such as the:
    6. CRM system
    7. Website (Web analytics and Web forms)
    8. Email broadcast system
    9. Online survey system
    10. Event registration system
    11. Social media community
    12. Corporate online community
    Talk about a complex data synchronization and management problem!
    As a very successful software engineer told me, the best way to solve a complex problem is to “make the problem simpler”. The simplification of the problem (and efficiency) comes about when the MAT seamlessly integrates with a central CRM system. The most immediate ROI comes from centralized data management and reporting.
    With the solution to complex data management comes a new set of problems. Once all the sales, marketing, and response data is in one place, the next question is how to organize the data? The powerful features in MAT leads to new possibilities (and pitfalls) for B2B company interactions with markets.
    There are many views of the data, but we have to recognize the structural boundaries set by the technology architecture. The way CRM and MAT are usually configured, the data structure resembles a dart board with “Customers” in the middle, “Opportunities” in the next layer, “Contacts” in the next layer, “Prospects” in the next layer, and “Suspects” in the outer layer.
    But it’s not that simple. The data in each layer must flow in and out. Internal agreements need to be reached on how to define data at different stages so that it supports and measures the objectives of marketing and sales. I guess that could be another blog discussion ;-)
    Cheers,
    -Karla
    High Tech Marketer

  • http://blog.b2bcommunications.com Rebekah Donaldson

    This post is excellent. Substantive info and well argued. It’s clear you understand small business owners’ pains. Register me impressed.

  • http://discountbathroomcabinets.co.uk Simon Weltmer

    Cheers for the good read. I must query a couple of points. Should I post them here or should I personal mail you.

  • http://www.365businessdays.com Navneet

    Marketing automation tool will help them in improving the efficiency of their marketing campaign by giving a snapshot of their effectiveness and responses of the prospects. It will also considerably reduce the information asymmetry between the marketing managers and and feet on street sales force. It is a good idea but the cost needs to be reduced considerably to lure SMBs to use such tools.

  • http://businessesbrokerorlando.com/ Matthew Engquist

    There is nothing wrong in trying all systems that you can get your hands on. This way, you will know what is best for your business. Put them on a jar and shake it, then sort out all the ideas you can find useful.

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